Policies & Procedures

This page covers the policies and procedures which TDEG has adopted in order to ensure our group runs effectively and fairly.

You can read our constitution on our web site – here.

Our contact details are as follows:

Name of Chair: Sue Barber
Address: Parke Road, Tideswell
E-mail: info@tdeg.org.uk
Data Protection Officer: Sue Barber

Currently we have agreed the following policies – 

  1. A Privacy Policy
  2. A specific Safeguarding Policy for the Climate Pathfinders Youth Forum (CPYF)
  3. An Equal Opportunities Policy for both TDEG and the CPYF.


These can be read in full below

1. TDEG Privacy Policy

What type of information do we collect, store and process?
We currently collect, store and process the following information:

  • Names of our members
  • Their email addresses

How we get the information and why we have it:
The personal information we process is provided to us directly by our members for the purposes of communication. Information, such as TDEG news and events, dates of meetings, newsletters etc, is regularly sent out to everyone on our mailing list.
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information is Consent. Members can remove their consent at any time by:
    (a) contacting any member of the steering group at tidzaeg@gmail.com and requesting their name and email address to be removed from the mailing list, or
    (b) selecting ‘unsubscribe’ at the bottom of any email from TDEG (we use Mailchimp emailing service).

What we do with the information we have:
We use the information that members have given us to keep them informed of the work of our organisation, to keep them up-to-date with current initiatives and projects, and to enable them to get involved if they choose.
We do not share this information with any other organisations or individuals.

How we store personal information:
The personal data we collect and use is securely stored on UK-based servers and on Mailchimp servers in the US.
We keep this information for the time the data subject remains on the mailing list. If a member requests to leave the group, her/his personal data will be deleted immediately.

Who has access to members’ personal information?
The personal data we hold is only accessible to those in TDEG who need to communicate with members. It is held securely and not shared with any person or organisation outside of TDEG or Mailchimp. Those who have access to the data are:
  a) Communications officers on the TDEG Steering Group
  b) Our IT Manager/Website Designer, Pete Hawkins
  c) Mailchimp, which has its own privacy policy (see www.mailchimp.com)

Data protection rights for members

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your information.
Your right to object to processing – You have the the right to object to the processing of your personal data.
Your right to data portability – You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.

Our use of cookies:
Our website uses cookies. The main purpose of a cookie is to identify users, to store website information and user preferences. Please see our cookies policy for further information.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at info@tdeg.org.uk if you wish to make a request.

How to complain
Please contact us at info@tdeg.org.uk if you wish to make a complaint.

You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane

Helpline number: 0303 123 1113

2. Climate Pathfinders Youth Forum – Safeguarding Policy

We have a specific policy to support and safeguard the young members of our Climate Pathfinders Youth Forum. You can read it here.

3. Equal opportunities policy for TDEG and the CPYF

TDEG will admit people to the group regardless of race, religion, gender, sexuality, status or disability.

Regarding age:

  • Climate Pathfinders Youth Forum is identified for the age limits in their constitution.
  • For TDEG, people are admitted regardless of age.


Any member acting in any discriminatory way, will be subject to investigation. Appropriate discipline might be written warning or disqualification from membership. In extreme cases the person’s behaviour may be alerted to appropriate authorities.

People who would investigate any discrimination would be:

  • Our Chair
  • Project lead for the project group involved
  • Plus an additional committee member, ideally from the project group involved.


TDEG are an associated group with Friends of the Earth and follow their anti-discrimination position stated here.

The Climate Pathfinder’s Youth Forum safeguarding policy can be viewed here.

Agreed at TDEG committee meeting 22.3.23