Our contact details:
Name of Chair: Lynn Crowe
Address: Brookbank, Queen Street, Tideswell
Data Protection Officer: Claire McKenzie
What type of information do we collect, store and process?
We currently collect, store and process the following information:
- Names of our members
- Their email addresses
How we get the information and why we have it:
The personal information we process is provided to us directly by our members for the purposes of communication. Information, such as TDEG news and events, dates of meetings, newsletters etc, is regularly sent out to everyone on our mailing list.
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information is Consent. Members can remove their consent at any time by:
(a) contacting any member of the steering group at email@example.com and requesting their name and email address to be removed from the mailing list, or
(b) selecting ‘unsubscribe’ at the bottom of any email from TDEG (we use Mailchimp emailing service).
What we do with the information we have:
We use the information that members have given us to keep them informed of the work of our organisation, to keep them up-to-date with current initiatives and projects, and to enable them to get involved if they choose.
We do not share this information with any other organisations or individuals.
How we store personal information:
The personal data we collect and use is securely stored on UK-based servers and on Mailchimp servers in the US.
We keep this information for the time the data subject remains on the mailing list. If a member requests to leave the group, her/his personal data will be deleted immediately.
Who has access to members’ personal information?
The personal data we hold is only accessible to those in TDEG who need to communicate with members. It is held securely and not shared with any person or organisation outside of TDEG or Mailchimp. Those who have access to the data are:
a) Communications officers on the TDEG Steering Group
b) Our IT Manager/Website Designer, Pete Hawkins
Data protection rights for members
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your information.
Your right to object to processing – You have the the right to object to the processing of your personal data.
Your right to data portability – You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at firstname.lastname@example.org if you wish to make a request.
How to complain
Please contact us at email@example.com if you wish to make a complaint.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Helpline number: 0303 123 1113